Organisational Assistent DoSChem Universität Wien

Job description:

At the University of Vienna, more than 10,000 personalities work together towards answering the big questions of the future. Around 2,900 are responsible for a variety of administrative tasks and thus support excellent research and teaching. Are you looking for a meaningful professional position and work that positively impacts society, too? Do you like to organize and coordinate things? We are looking for a/an

Organisational Assistent DoSChem

DoSChem is the largest doctoral training program in Austria focusing on the field of chemistry and closely related sciences by bringing together about 200 doctoral students and 52 principal investigators. DoSChem managing team is looking to appoint an Organisational Assistant (Managing Officer).

The position is initially limited to 12 months, with the possibility of extension to a permanent contract.

Your personal sphere of influence:

The successful candidate will work in close contact with the coordinator of the doctoral school (Dr. Elena Rastew) and the team of the school management. 

Your future tasks:

• General administrative tasks, including application and recruitment processes, financial administration, and database management
• Logistical and organisational support for events and activities
• Planning and implementation of curriculum‑based activities and events
• Preparation, organisation, and follow‑up of scientific events (symposia, conferences, etc.)
• Administrative support for the international application process
• Assistance with budget monitoring
• Maintenance and further development of the School’s website
• Management and strategic development of the School’s social media channels
• Establishment and coordination of the alumni programme
• Onboarding support for new members of the School

Support‑related responsibilities

• Support for the Head, Deputy Head, and the Steering Committee in their administrative, academic, and strategic responsibilities
• Assistance with DoSChem correspondence
• Support in onboarding processes
• Assistance with internal and external communication of DoSChem

This is part of your personality:

Required qualifications

• Experience in administrative and program coordination roles, ideally within the University of Vienna research environment
• Strong understanding of administrative structures, procedures, and workflows in higher education environments
• Confident use of digital tools and systems, specifically:
• CMS20 (TYPO3‑based) content management system for website administration
• i3v, the University of Vienna’s central administrative system
• Moodle for active course administration and management
• Excellent written and spoken communication skills in German and English
• Experience in both administering and creating content for websites and social media channels
• Experience with broader digital communication strategies or community‑building activities
• Independent, well‑structured, and reliable working style
• Strong organisational skills and attention to detail
• High level of stress resistance, flexibility, and commitment
• Ability to work effectively in a team

Desirable qualification

• Familiarity with the University of Vienna’s Project Monitoring Tool (newly introduced system)

What we offer:

• Work-life balance: Our employees enjoy flexible  working hours, remote/hybrid and/or part-time work (upon agreement).
• Inspiring working atmosphere: You are part of a committed team with diverse university backgrounds in a relaxed work environment.
• Good public transport connections: Your workplace in the center of beautiful Vienna is easily accessible by public transport.
• Internal further training: Opportunity to deepen your skills on an ongoing basis. There are over 600 courses to choose from – free of charge.
• Fair salary: The basic salary of EUR 2.759,2 (full-time) increases if we can credit professional experience.
• Contract: The position is initially limited to 12 months, with the possibility of extension to a permanent contract.
• Equal opportunities for everyone: We look forward to diverse personalities in the team!

It’s that easy to apply:

• With a letter of motivation (German or English)
• With your CV
• Further documents, if necessary
• Via our job portal / apply button

If you have any content questions, please contact:

Eleonora Hendrika Gertruda Mezger-Backus  

ellen.backus@univie.ac.at

We look forward to new personalities in our team! 
The University of Vienna has an anti-discriminatory employment policy and attaches great importance to equal opportunities, the advancement of women and diversity. We lay special emphasis on increasing the number of women in senior and in academic positions among the academic and general university staff and therefore expressly encourage qualified women to apply. Given equal qualifications, preference will be given to female candidates.

University of Vienna. Space for personalities. Since 1365.

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Application deadline: 06/11/2026 

Apply now